How Digital Collaborative Tools Improve Workplace Communication

 Technology and collaboration in the industry

In today’s digitally driven society, modern industries have more accessibility to better technologies. Utilising technology in the right way can assist industries with communication processes when collaborating with their teams or business clients to drive higher productivity.

In a business setting technology is used mainly for communication purposes and there are a number of different ways it can be used to enhance collaboration. Digital technology provides users with options to enhance work productivity, stay connected with people through digital platforms and most importantly it can help to prioritise important tasks.

Team collaboration banner

Collaboration tools and how to enhance them

Collaboration throughout companies is fundamental as business results are driven through human based discussions. In today’s society, communication can take place anywhere and at any time as technology is the main anchor when it comes to collaborating virtually which is achieved through collaboration tools.

Collaboration tools are effective in performing basic but useful functions in the industry, for example, collaboration tools can be used to enhance digital collaboration experience through fast file sharing methods that is effective for both the client and the business.

Digital collaboration through video conferencing is becoming more diverse, as companies are moving away from doing everything practically and moving into digital space for more reliable means of communicating with the clients through a video conference meetings. Meetings through video conferencing can facilitate higher productivity as it can be quick and straight to the point.

 

Software that’s build for teams

Be Media makes heavy use of the collaboration tools, one of the most useful video conference tools is the Google Meet platform Be Media utilises for formal video meetings. Google Meet platform is an interactive tool that is available for use at any time on Google and can be used to host formal collaboration with the clients and the business members.

Useful features in the Google Meet platform it is fast, users can collaborate from anywhere in the world through video chat and make use of text-based communication if required that is available within the Google Meet platform.

Another useful feature it is highly customizable, in collaborative environment users can share their work with each other and further facilitate smarter virtual based discussions. This is a useful tool that can be accessed anywhere in the world with access to Google and has been most useful during the Covid19 pandemic for companies to stay connected.

Teacher streaming training session to the team

This teacher is streaming her lesson to her team.

Collaborative work spaces

Other types of collaborative tools that work as well as Google Meet is the Loom video messaging tool. Companies are always seeking new solutions through technology to enhance online interactivity and improve the process for the clients and the business. Be Media utilises Loom to present to clients in different time zones and share information digitally and on the go by recording a video of yourself to provide useful information without having the need to meet up formally.

This tool can be useful for viewing files such as the client brief and run more meaningful heavier based discussions around complex topics through a video recording with the attached file. This tool facilitates collaboration and simplifies problems for companies, creating a digitally driven collaboration that is smart and efficient for the business and for different time zones.

Google Suite is a well known collaborative workspace

Around 95% of Australian businesses make use of technology for communication purposes and information sharing. Technology is always evolving, industry digitalisation is becoming common among corporations and is mainly adopted through smarter use of digital collaboration tools. When Covid19 outbreak took over the world in 2020, business corporations realised they were out of touch in using digital collaborative tools and had to learn to adapt to use digital collaborative workspaces more efficiently.

 

Online whiteboard software Miro uses well for online workspace collaboration.

Design collaboration tools

Digital industries always have a need to create meaningful designs and is an important component used for projects. It involves many hours of collaboration between business corporations and the clients to reach an agreement and have an understanding on the goal alignment.

Digital design tools such as InVision and Figma have many useful functions to enhance the design and share the project with the clients to work collaboratively digitally. Be Media utilise these types of digital tools for client collaboration to gain instant insights and feedback on the progress of the project by simplifying the file sharing process.

Having instant access to the right digital design tools assist industry and client relations to work on different projects from anywhere and stay updated on the progress.

 

Design tool to collaborate with teams

Example of using a digital design tool to collaborate with teams.

Technology impact on time saving

Technology adoption by business corporations is vital in today’s interconnected society and creates a positive impact for industries to save time on the workload and most importantly the collaboration process. In a fast paced business environment, corporations rely on technology to accomplish certain functions such as creating a workspace in one platform that can be edited by the business and the clients in one space, saving time on the email writing process on sending the files back and forth.

Companies can stay updated on the progress of the project through digital platforms that are made available through industry collaborative tools, clients and the business can edit important files without meeting formally. According to Australia’s digital economy statistics, technology is improving communication processes and has improved digital capabilities on how business activities are conducted which have risen by 25% since the covid19 pandemic.

Companies can save time on telephone calls as communication can take place virtually through collaborative tools in InVision or Loom. Clients can also be made more aware of the benefits of using industry collaborative tools for the communication and editing process as clients can implement the collaborative tools to leave important notes that require attention, saving many hours on writing emails.

 

Example of saving time by sharing files between client and the business through a collaborative tool.

Future insights on digital collaboration

Throughout the discussion, it is clear that moving forward digital technology will continue to improve over time, and technology adaptation will be crucial for all levels of business corporations. Covid19 has had a huge impact on how business corporations utilise digital technology and the use of technology is becoming more frequent in today’s businesses.

Digital collaborative tools will continue to adapt to business needs and will be used more frequently by clients and corporations. Clients will become more educated on how to use digital collaborative tools and in the future will utilise digital collaborative tools more efficiently.

In the future, it is highly possible there will be newer digital collaborative tools and will become competitive as there will be more available digital marketing tools to use. In the coming years, businesses will become more aware of using tools to collaborate and rate performance and user experience reliability.

Hopefully, this blog article has provided insightful information on how technology can be integrated into the business through collaborative tools, drop in the comments of any of the tools you can’t live without.

 

Reference resources

https://digitaleconomy.pmc.gov.au/strategy/australia/changing-how-we-do-business

 

https://www.abs.gov.au/statistics/industry/technology-and-innovation/characteristics-australian-business/latest-release#use-of-information-and-communication-technologies-icts-